Statement of Policy

1. The duties of the Executive Board shall be:
   • To attend all Executive Board meetings each year.
   • To represent and promote the work of the Association.
   • To approve plans and dates of OASC activities.
   • To determine policies governing the work of the Association.
   • To legislate any business of the Association not otherwise listed in the Constiution.
   • To approve the budget prepared by the Executive Director.
   • To have the financial records of the Association audited once each year.
   • To prepare a written report of their OASC activities and submit it at the final Executive Board meeting.
   • To determine, initiate, and develop activities and procedures which are in teh best interests of the Association.
   • To assume duties and funtions at the State Conference as assigned by the President of the Executive Board.


2. The duties of the Adult Representative, in addition to those in Section 1, shall be:
   • To host a Regional Workshop, if necessary, during any year of his/her term.
   • To attend one program, in each category, each year of their term, with the exception of Summer Workshop. An Adult Representative must attend a minimum of one Summer Workshop during his/her term.
   
   
3. The President of the Executive Board shall be elected by the Executive Board Members at the first Executive Board Meeting.


4. The duties of the President, in addition to those listed in Section 1 and in Section 2, shall be:
   • To preside at all Executive Board Meetings.
   • To preside at all business meetings of the advisers.
   • To assist the Executive Director in promoting the activities of the Association.
   • To appoint committees as they are needed to carry on the work of the Association.
   • To appoint a Recording Secretary for all Executive Board Meetings.
   • To appoint an Adult Board Member to write a special column for the OASC magazine geared to advisers.
   • To appoint an Adult Board Member to act as Election Chairperson at the annual State Conference.
   • To act as ex-officio member on all committees.
   • To act as a liaison to all organizations and groups on behalf of the Association.


5. The duties of the OASSA Representative, in addition to those listed in Section 1, shall be to serve as a liaison between the Ohio Association of Student Councils and the Ohio Association of Secondary School Administrators.


6. The duties of the Student Representatives, in addition to those listed in Section 1, shall be:
   • To preside at the assigned session of the Association at the annual State Conference.
   • To attend one program in each category during term of office.
   • To fulfill the duties and responsibilities of an OASC State Representative as outlined in the State Representative Manual.
   • To attend the special state representative meeting held in May/June.
     
     

1. The term of office shall be two years, beginning after State Conference.
   
   
2. The Executive Director shall receive an annual salary determined by the Executive Board of the Ohio Association of Student Councils.
   
   
3. The Executive Director shall be eligible for reappointment.
   
   
4. The duties of the Executive Director shall be:
• To maintain an office for the Association.
• To prepare the annual budget for the Association and to present this budget for approval to the Executive Board before September 1.
• To promote and represent the activities of the Association.
• To coordinate the OASC Calendar - including dates and sites.
• To receive all monies and to authorize payment of all debts of OASC.
• To provide annual reports of all business and activities of OASC.
• To represent the Association at all State and National meetings.
• To maintain a positive working relationship with the Ohio Association of Secondary School Administrators Executive Board and Staff.
• To initiate and develop activities and procedures which are in the best interests of the Association.
• To make arrangements for all Executive Board Meetings.
• To delegate responsibilities as needed.
• To write and edit the newsletter and magazine of the Association.
• To set deadlines for submission of printed material for typing and review.
• To meet with the Senior High Coordinator and the Middle Level Coordinator before the May meeting, the January meeting, and State Conference, to discuss and coordinate programs, dates, deadlines, budgets, and to explore mutual concerns.
• To notify the Board President of irresolvable conflicts, who in turn shall inform the Executive Board Members.
• To be responsible for all those duties that are explicitly listed, and those not stated but are implied.

1. The term of office of the Middle Level Coordinator shall be two years beginning after State Conference.
   
   
2. The Middle Level Coordinator shall receive an annual salary determined by the Executive Board of the OASC.
   
   
3. The Middle Level Coordinator shall be eligible for reappointment.
   
   
4. The duties of the Middle Level Coordinator shall be:
• To plan and direct the Middle Level Workshops.
• To act as a resource for Middle Level Student Councils and their advisers.
• To promote the activities of the Association.
• To report annually to the Executive Board concerning activities in which s/he participates.
• To meet with the Executive Director and the Senior High Coordinator before the May meeting, the January meeting, and before State Conference to discuss and coordinate programs, dates, deadlines, budgets, and to explore mutual concerns.
• To notify the Executive Director of irresolvable conflicts, who in turn shall inform the Executive Board.

Line of Succession

In the absence or disability of the Executive Director, the Coordinator with the most years of seniority as a Coordinator shall have the power to perform all the duties and assume all the responsibilities of the office of Executive Director.

1. The term of office of the Senior High Coordinator shall be two years beginning after State Conference.
   
   
2. The Senior High Coordinator shall receive an annual salary determined by the Executive Board of the OASC.
   
   
3. The Senior High Coordinator shall be eligible for reappointment.
   
   
4. The duties of the Senior High Coordinator shall be:
• To plan and direct the Senior High Workshops.
• To act as a resource for Senior High Student Councils and their advisers.
• To promote the activities of the Association.
• To report annually to the Executive Board concerning activities in which s/he participates.
• To meet with the Executive Director and the Middle Level Coordinator before the May meeting, the January meeting, and before State Conference to discuss and coordinate programs, dates, deadlines, budgets, and to explore mutual concerns.
• To notify the Executive Director of irresolvable conflicts, who in turn shall inform the Executive Board members.

Line of Succession

In the absence or disability of the Executive Director, the Coordinator with the most years of seniority as a Coordinator shall have the power to perform all the duties and assume all the responsibilities of the office of Executive Director.

 

1. The Executive Director shall make an election review report at the January Executive Board Meeting covering all election procedures.
   
   
2. The President of the Executive Board of the OASC shall appoint an adult from the Executive Board to serve as the Election Chairperson.
   
   
3. Student Candidates for election shall be determined in the following manner:
• All candidates for the position of Student Representative must be students from member schools of the Association at the time the student requests materials for candidacy.
• All students who wish to be candidates for the office of Student Representative shall notify the Executive Director and request materials for candidacy on or before the deadline selected for the current year.
• All sections of the application must be completed, including the necessary signatures of the student council adviser, the principal, and parents, permitting said individual to be a candidate and recognizing that each must assume certain responsibilities necessary for the effective functions of the office of State Representative.
• Applications for candidacy must be returned by the date selected for the current year. The Executive Director shall then forward the candidate a certificate of candidacy which must be presented at the time of registration.
• A member school may present one candidate per year.
• Senior High School Candidates must be in the 10th or 11th grade at the time of the annual State Conference.
• Middle Level Candidates must be in the 7th or 8th grade at the time of the annual State Conference and must then be in a Junior High or Middle School during their term in office.
• A student may serve only one term as a Middle Level State Representative and one term as a Senior High School State Representative.


4. Campaign procedures for Student Elections shall be:
• Candidates shall be given special identification that shall identify them as candidates for State Representative. No school designation shall be a part of this identification.
• Campaigning shall be done only by personal contact during the Conference. No literature may be distributed prior to or during the Conference. In addition, no posters, banners, or other type of advertising media may be used or displayed at any time during the Conference.
• A list of candidates and their qualifications shall be distributed to all students prior to the election assembly.


5. Election procedures for Student Representatives shall be conducted in the following manner:
• Procedures for filing of candidates will be determined by the Executive Director with input by the OASC Executive Board.
• Candidates will address the electorate in a procedure determined by the Executive Director with input by the OASC Executive Board.
• Each member school in attendance at the Conference shall be entitled to cast one ballot.
• Election shall be done by secret ballot.
• There shall be no absentee balloting.
• Names of the candidates shall be placed on the ballot in alphabetical order.
• The six State Representative positions shall be determined by a plurality of the votes cast by their respective electorate. High School members shall vote for the four High School State Representative positions. In case of a tie, the Senior High Coordinator will vote to break the tie. The Middle Level members shall vote for the two Middle Level State Representative positions. In case of a tie, the Middle Level Coordinator will vote to break the tie.


• Failure to complete any of the election forms, failure to abide by the campaigning procedures, or failure to follow the election procedures may result in said candidate being disqualified from the election.
  
  
• In the event of a vacancy in the position of Student Representative, the Executive Board shall appoint a qualified student to fill the vacant position.
  
  
• Adult Candidates for election shall be determined in the following manner:
• The candidate must be an adviser in the type of school of the office that is vacated.
• Nominations shall be taken from the floor by advisers in the first Advisers' Session of the State Conference. Self nominations shall be accepted.


• Election procedures for Adult Representatives shall be conducted in the following manner:
• Candidates shall give an oral resume of their qualifications to the advisers, following the nominations at the first Advisers' Meeting.
• Each member school in attendance at the Conference shall be entitled to cast one ballot.
• Election shall be done by secret ballot.
• The Adult Representative(s) shall be determined by a plurality of votes. In case of a tie, the Executive Director will vote to break the tie.


• In the event of a vacancy in the position of an Adult Representative, the Executive Board shall appoint a qualified adult adviser to fill the position.

1. The financial year shall extend from January 1 to December 31 of the same year.
   
   
2. The Treasurer of the OASSA shall serve as Treasurer of the OASC and shall perform the banking duties and payment of monies as authorized by the OASC Executive Director.
   
   
3. Membership shall be on a twelve month basis, beginning from the date of payment of membership dues.
   
   
4. The membership dues shall be forty-five dollars ($45.00).
   
   
5. First year membership in the OASC may be offered to any newly organized school.
   
   
6. The State Conference Host(s) shall receive free membership for the year following the State Conference.

1. The number of delegates attending the annual conference from each school shall be determined by the Executive Director and host school with the approval of the Executive Board.
   
   
2. When space permits, observers from non-member schools may attend the annual conference, if accompanied by an adviser.
   
   
3. All student delegates to the conference shall be housed by the host school according to assignments made.

Displays

Any organization or individual, commercial or otherwise, wishing to display materials, perform an activity, or interview students at any OASC-sponsored activity must have written approval of the Executive Director. All displays, activities, and interviews must be in accordance with Article II of the Constitution of the OASC. In addition, said functions must be permitted in accordance with displays, activities, and interviews permitted in Ohio public high schools.

Awards

Membership Awards

Certificates shall be awarded to all schools which have been members of the Ohio Association of Student Councils for each 5 year interval of consecutive membership in OASC. These awards shall continue to be made at five year intervals thereafter. Presentations shall be made at the annual State Conference.

Honor Council

The purpose of this program is to provide statewide recognition for student councils that carry out the objectives and programs essential for a strong year-round program. A school must meet the requirements as developed and approved by the OASC Executive Board. In addition, the school must be a member in good standing. Presentations shall be made at the annual State Conference.

All-Ohio Student Council

The purpose of this program is to recognize the outstanding leaders that work in schools around the state of Ohio. Schools must be members in good standing. Nominations must be completed and submitted by the deadline scheduled for the current year. Presentations shall be made at the annual State Conference.

Five-Star Council Award

The purpose of this program is to recognize the schools that support the activities of the Ohio Association of Student Councils by their attendance at all workshops and by their involvement in all programs. Presentations shall be made at the annual State Conference.

Army of Volunteers

The purpose of this program is to recognize the schools that participate in volunteer services to their school and community and to encourage greater involvement in schools around Ohio. Schools must be members in good standing. Presentations shall be made at the annual State Conference.

The Ohio Association of Student Councils shall pay for the expenses of the official chaperones to any National Association of Student Councils activity when possible.

The expenses of the OASSA Representative to the OASC Executive Board shall be borne by the OASSA. A statement of expenses shall be presented to the Treasurer of OASSA for full payment by that office.

The expenses of any Executive Board member or any appointee agent of the Executive Director when assigned by the Executive Director to assist a member school shall be paid from funds of the OASC. The amount shall be determined by the Executive Director.

1. Each elected Executive Board member signs the duties and responsibilities sheet to become a candidate for the OASC Executive Board. This represents written notification of the expectations for a Board member. In addition, as a part of the May/June Training Meeting, a review of the duties, responsibilities, and the time involved to fulfill the role of the position shall be discussed and reaffirmed.
   


2. If an Executive Board member is unable to perform any duty or responsibility, said member must personally notify the Board President.
   


3. The Board President shall notify the Executive Board member verbally of his/her failure to fulfill the assigned duty or responsibility.
   


4. The second failure to perform a duty or responsibility shall result in a letter sent by the Board President to the Executive Board member. If said member is a State Representative, copies shall also be sent to his/her parents and adviser.
   


5. A third failure to perform a duty or responsibility shall result in a hearing by the Executive Board and may result in removal from office. Notification of the decision shall be made to all concerned individuals by the Board President. The decision of the Board is final.

1. All students that participate in an OASC-sponsored activity are expected to follow the guidelines of that program. If a student violates the guidelines, the following procedure shall be used.
• The offender shall be given a hearing by the Executive Board, Executive Director, or designee(s) of the Executive Director.
• If found in violation, the offender shall be given a written reprimand and/or be sent home.
• The offender shall have the right of appeal to the OASC Executive Director or to the staff member in charge of the activity.


2. Students found in violation of OASC guidelines in an activity may have their future involvement with OASC restricted.
   


3. OASC shall make an effort to inform an adviser in attendance at an OASC-sponsored function of any major concern regarding his/her student.
   


4. When in attendance at OASC activities, the adviser shall be the loco parentis. In the absence of the adviser, the sending school shall assume responsibility for the said delegation.
   


5. Students in attendance at OASC workshops, retreats, and conferences are required by state law to have with them copies of their schools emergency medical forms.
   


6. OASC and the host school assumes no custodial care at one day regional workshops. Attendance should be the concern of the participants school.
   


7. If there is a concern related to an OASC program and/or professional staff member, such concerns shall be written and addressed to the Executive Director who will bring it to the attention of the Executive Board.